Association‌ of‌ State‌ &‌ Territorial‌ Dental‌ Directors
3858‌ Cashill Blvd.,‌ Reno,‌ NV‌ ‌89509
Phone‌ 775-626-5008‌‌

Data Collection, Assessment and Surveillance Committee

The committee oversees all of the activities of the Association regarding state-based oral health surveillance, the National Oral Health Surveillance System (NOHSS), Behavioral Risk Factor Surveillance System (BRFSS), Youth Risk Behavior Surveillance System (YRBSS), Pregnancy Risk Assessment Monitoring System (PRAMS), Synopses of State Dental Public Health Programs (State Synopses), Basic Screening Survey (BSS) training and technical assistance, and any chronic disease or maternal and child health related data requests or technical assistance. A coordinator and various advisory groups work with committee members to accomplish all objectives. The coordinator and an additional consultant provide technical assistance and training to states on oral health assessment and surveillance.

Oral Health Data, My Water's Fluoride, ASTDD State Synopses of Dental Public Health Programs

Oral Health Data - On May 12, 2015 ASTDD and CDC's Division of Oral Health (DOH) hosted a webcast to launch Oral Health Data, a new open data platform. Oral Health Data brings together data from multiple sources into an integrated platform where people can see oral health indicator data, all in one place. Oral Health Data replaces the NOHSS, Oral Health Maps, and State Synopses websites. The new, integrated data application brings together oral health data in a whole new way. Users can filter up-to-date data by indicator type, topic, geographic location, year, or data source. They can view data in maps, graphs, and tables and use the data portal to pull targeted data with filtering and visualization tools.

During the webinar, CDC/DOH also demonstrated the newest version of My Water's Fluoride. The newest version of My Water's Fluoride (MWF) 2.0 offers the site's 700,000+ annual visitors the most current data that each state provided to WFRS; the water system data they are looking for, in understandable terms; and a streamlined interface through which they can find fluoridation status in just 4 clicks.

Oral Health Data PowerPoint slides
My Water's Fluoride PowerPoint slides

My Water's Fluoride - This CDC Web site allows consumers  to find basic information about their water system, including the number of people served by the system and the target fluoridation level. Currently, 26 states provide CDC with this information.

Revision to the National Oral Health Surveillance System (NOHSS) Indicators This position statement, developed and approved by the Council of State and Territorial Epidemiologists (CSTE), describes the process used to update the NOHSS indicators in 2015.

Development and Status of the National Oral Health Surveillance System
This manuscript, published in Preventing Chronic Disease (April 2009), describes the development of the National Oral Health Surveillance System.

State Synopses Summary Report 2017 - This report contains aggregated data for responses to selected items on the 2017 State Synopses of Dental Public Health Programs.

Five year State Synopses Trend Data - This ASTDD report analyzes state annual synopses data from 1998-2002 for trends in state oral health infrastructure, workforce, administration and program activities.

January 20, 2016 ASTDD 2016 State Synopses Questionnaire webcast - Dr. Kathy Phipps, ASTDD Data and Oral Health Surveillance Consultant, provided an overview of changes to the annual ASTDD State Synopses questionnaire. She provided guidance on completing the survey and answered questions from the audience.
Synopses Webinar PowerPoint

ASTDD Basic Screening Survey (BSS) Resources

ASTDD BSS Toolkit - This downloadable toolkit contains all of the information you will need to plan and conduct a BSS of children or vulnerable older adults.

The New and Improved Children's Basic Screening Survey (BSS) -  In July 2017, ASTDD published the newest version of the children's Basic Screening Survey (BSS) manual. The primary change to the manual is the addition of two optional indicators - potentially arrested decay and sealants on primary molars. This webinar provided detailed information on the additional indicators and how they may impact future data collection along with comparisons to prior survey results. At the end of this webinar, participants will be able to (1) describe the evolution of the BSS since its inception in 1999, (2) describe the clinical criteria for the optional indicators and (3) understand how revised data collection will impact calculation of the NOHSS indicators. (October 2017)
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Data Technical Assistance - ASTDD provides technical assistance with the BSS tool and other aspects of data surveys such as sampling and data analysis. To request assistance, download this form and e-mail to Beth Anderson, ASTDD Data Committee chair person at andersonB@michigan.gov

States with BSS Oral Health DataThis resource lists all states that have data obtained through a BSS of preschool or3rd grade children or older adults. When available, links to state BSS reports are provided.

Guidance for Selecting a Sample for a School-Based Oral Health Survey - Is your state, territory or local health agency planning to conduct a school-based oral health survey? If yes, then you undoubtedly have questions about how to select an appropriate sample. This topic is important because proper sampling design and methods are crucial for valid population estimates and statistical assessments of precision of estimates. The purpose of this document is to give you a basic framework for how a sample of schools is selected. Although this document is geared towards states and territories, the techniques are appropriate for other jurisdictions such as counties.(June 2015)

Guidance on How to Analyze Data from a School-Based Oral Health Survey - Has your state, territory or local health agency conducted a school-based oral health survey? If yes, then you probably have questions about how to appropriately weight and analyze the data to best represent the target population of your survey. The purpose of this document is to provide a basic framework for how to appropriately analyze data from a statewide school-based oral health survey that employed a complex sampling design. (June 2015)

ASTDD Turning Data into Action Webcast Series

Data Into Action: Using Coalitions and Partners to Spread the Message - Representatives from the Children's Health Alliance of Wisconsin and Washington Dental Service Foundation talked about how to use outsides partners for data dissemination and advocacy. (August 2017)
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Turning Data into Action: Oral Health Infographics – State Examples – During the sixth webcast in this series representatives from Arizona and New Hampshire discussed how they developed and used oral health specific infographics. (August 2017)
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Turning Data into Action: Web-based Oral Health Data SystemsIn the fifth of this seven part webcast series, representatives from Colorado and Minnesota discussed how they developed their web-based data systems with special emphasis on the target audience and necessary resources.  (July 2017)

Turning Data into Action: Infographics – In the 4th of this seven part series, Carole Stampfel from the Association of Maternal & Child Health Programs provided an introduction to infographics including what they are, how they can be used and how they should be developed. (June 2017)
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Turning Data into Action: Using the CDC Oral Health Data Portal to Visually Depict Oral Health Data – In the third in this series of webcasts, CDC Division of Oral Health staffer, Valerie Robison,  demonstrated how to use the data portal portion of CDC's Oral Health Data web platform for data analysis, visualization and export. (June, 2017)
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Turning Data into Action: Developing and Using State Oral Health Data Reports- Representatives from Hawaii and Vermont discussed how they developed their oral health reports and how they have used the reports for program planning, program evaluation and advocacy. (June 2017)
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Turning Data into Action: The Importance of Data Dissemination Webcast - ASTDD's Data and Surveillance Coordinator, Dr. Kathy Phipps, provided an overview of why data dissemination is important and why it's a key component of any surveillance system (May 2017)
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ASTDD Emergency Department Data Resources

Emergency Department Oral Care Surveillance for State Oral Health Programs webcast - This webinar summarized the activities and developments of a DentaQuest funded ASTDD project to review research and the methodologies used to assess oral care provided in emergency departments (EDs), with an emphasis on care provided for non-traumatic oral conditions (NTDCs) that would be more effectively addressed in the primary oral care delivery system. The webcast also reviewed the surveillance protocols ASTDD developed for state use to provide for more uniform and comparable ED oral care surveillance data across states. (September 2017)
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Recommended Guidelines for Surveillance of Non-Traumatic Dental Care in Emergency Departments – The purpose of this document is to provide a standardized framework for how state oral health programs (SOHPs) should evaluate and document the use of emergency departments (EDs) for non-traumatic dental conditions (NTDCs). By following this guidance, SOHPs will be able to compare their ED data to information from other states and have the ability to assess trends in ED use over time. (July 2017)

Methods in Assessing Non-Traumatic Dental Care in Emergency Departments
This report is a review of studies on the use of emergency departments (EDs) for non traumatic oral health conditions. As with most public health problems, the first steps in addressing the issue are to confirm its existence and quantify its extent. This report explores the extent of variation in the different aspects of research conducted, including target populations, outcomes of interest, predictive factors investigated, data sources used, and specific research methods employed including the diagnostic codes used in defining ED dental care. This report presents the findings of the investigation, summarizes the positive and negative aspects of the findings, and provides recommendations on the conduct of future research.

Methods in Assessing Non-Traumatic Dental Care in Emergency Departments AppendicesThe appendices include information taken verbatim from the respective websites.

Other Data and Surveillance Resources


Compendium of ASTDD Oral Health Data and Surveillance Resources (March 2017)This compendium provides a brief description of data and surveillance resources available from ASTDD and other organizations.

ASTDD's Oral Health Surveillance Plan Template If your state does not have a written oral health surveillance plan or has one that needs to be updated, then you might be interested in the template. It is designed to help states with the cumbersome process of writing, revising or updating an oral health surveillance plan. The template is a complete surveillance plan document that, with a small amount of effort, can be modified to a customized document for your state. The template includes background information on the importance of public health surveillance, the importance of oral health surveillance, and a core set of indicators to include in a state oral health surveillance system (OHSS). (May 2016)
Oral Health Surveillance Plan Template Instructions

State Surveillance Data Resource Guide The purpose of this resource guide is to provide information on sources of oral health data that are available at the state level and can be used for a state-based oral health surveillance system. It lists available oral health indicators, identifies if the indicator is a NOHSS or Healthy People 2020 (HP2020) indicator, and provides information on the primary data source. The guide includes three tables:

Table 1: Quick Reference Guide for the National Oral Health Surveillance System Indicators by Topic Area

Table 2: Quick Reference Guide for the National Oral Health Surveillance System Indicators by Population Group

Table 3: Detailed State Surveillance Data Reference Guide by Population Group – All Oral Health Data

State-Based Oral Health Surveillance Systems: Conceptual Framework and Operational Definition - The Council of State and Territorial Epidemiologists (CSTE), in collaboration with ASTDD, published this document that provides (1) an overview of oral and craniofacial health surveillance at national and state levels, including components of a state oral health surveillance system (SOHSS), (2) an overview of the development and revision of the National Oral Health Surveillance System (NOHSS) and of other national public health surveillance initiatives, (3) a new operational definition for HP2020 Objective OH-16 (Increase the number of states and DC that have an oral and craniofacial health surveillance system), and (4) a discussion of future potential changes and directions for oral health surveillance systems. (October 2013)

State Oral Health Surveillance System Report – This example from the Oregon State Oral Health Program, shows how information about state oral health data can be shared with stakeholders in an easy to read, easy to update format.

Using Oral Health Data to Inform Decisions and Policy Development
Have you collected oral health data and are wondering how to best use and present the data? If yes, then this helpful document is for you. It provides tips for the use and presentation of complex oral health data so that the information is understandable and meaningful for a non-dental audience. It also provides a list of resources ranging from a communications toolkit to developing a "plain English" document.

ASTDD Oral Health Assessment 7 Step Model - Needs assessment is not an end in itself, but the initial step in the development of a comprehensive oral health program plan. This document has been created to make needs assessment simpler and more manageable. It serves as a step-by-step guide that can be adapted to specific community resources and objectives.

ASTDD Best Practice Approach Report - State-based Oral Health Surveillance System - A Best Practice Approach is defined as a public health strategy that is supported by evidence for its impact and effectiveness. A Best Practice Approach Report captures key information that describes the public health strategy, determines the strength of evidence, and illustrates implementation with current practice examples.

American Dental Association Health Policy Institute
The Health Policy Institute (HPI)  generates, synthesizes, and disseminates innovative research on a variety of topics that are relevant to policy makers, health care advocates, and providers within the U.S. dental care system. Some of the key issues that HPI focuses on include the impact of health reform on the dental care sector, access to dental care for key populations, dental practice economics, dental care service delivery and financing, and dental education.

BRFSS (Behavioral Risk Factor Surveillance System)
Searchable database by year and category of the Behavioral Risk Factor Surveillance System. Most states participate in this survey and provide oral health data. Search on "oral health" to view data on the oral health questions.

YRBS (Youth Risk Behavior Surveillance System)
The Youth Risk Behavior Surveillance System monitors six types of health-risk behaviors that contribute to the leading causes of death and disability among youth and adults.

PRAMS (Pregnancy Risk Assessment Monitoring System)
PRAMS is a surveillance project of the CDC and state health departments. Developed in 1987, PRAMS collects state-specific, population-based data on maternal attitudes and experiences before, during, and shortly after pregnancy.

Letter from CDC regarding changes to the BRFSS (October 2012)

Fedstats - This website is the gateway to statistics from over 100 US Federal Agencies.

National Center for Health Statistics
NCHS is the Nation's principal health statistics agency, compiling statistical information to guide actions and policies to improve health. The website displays information on major national surveys such NHANES, the National Health Interview Survey, the National Health Care Survey and the National Vital Statistics System.

Partners in Information Access for Public Health Workforce
This website contains many links to health statistics, data sets, and resources to support data collection.

Title V Information System
This website contains all types of information relating to the Title V MCH Block Grants, including state needs assessments and profiles, data reports, and national and state performance measures. It is a searchable database.

State Examples

Status of Oral Health in California: Oral Disease Burden and Prevention 2017
This report provides an overview of oral health status and capacity to address disease burden in California. It summarizes the most recent data that describe oral health status, disparities, risk and protective factors, and dental services in California.

Kansas Oral Health Snapshot 2013
Oral Health Kansas launched this county-level oral health data book that features data about the economic status, along with information about the oral health challenges and resources for each of the 105 counties in Kansas.

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